WORK + LIFE EVENTS

WORK + LIFE EVENTS

The HR Information Sheets below are created by the UN Office of Human Resources Management to provide succinct information on substantive aspects of Human Resources processes (Who, What, Why, Where, When, How), and are meant to complement technical information on using Umoja for HR Management.  

HR Information Sheets give details on various benefits associated with Work and Life Events. Until your duty station is included in the Umoja roll out for HR, proceed to request benefits according to the process in place in your duty station. Your local HR Partners can assist you.

Please note that for now the materials below are intended for Umoja users and as additional Umoja processes are rolled out, Information Sheets and FAQs will be updated. These HR Information Sheets are advance copies and all links and references listed are not yet available.

If you have a question relating to HR, please email us at unstaff-servingasone@un.org. We may not respond individually to every email but rather develop submitted questions into future FAQs. 

WORK EVENTS

New HireRetirementChange in Duty StationLeaveSeparation from the Organization

New Hire

Your initial appointment with the Organization is also the start of your personal profile, and you will be asked to complete some procedures and provide information at the time you are appointed. Refer to other pages in the HR Portal and check the HR Information Sheets related to topics that you may have questions about as you start your employment with the UN.

HR Factsheets

> Onboarding (TBD)
> Shipment Options upon Change of Duty Stations
> Attendance recording "when actually employed"
> Appointment renewal and extension
> Settling in Grant
> Temporary Movement between Duty Stations (TBD)
> Permanent Movement between Duty Stations (TBD)
> Non-removal Allowance
> Assignment Grant
> Relocation Grant
> Rental Subsidies and Deductions (general introduction)
> Rental Subsidies and Deductions (Europe & North America)
> Mobility Incentive
> Danger Pay (TBD)
> Hardship Allowance
> Safe Driver Bonus
> Rest and Recuperation (TBD)
> Monthy Residential Security Allowance (TBD)
> Non-Family Service Allowance
> Inter-agency Loans, Secondments and Transfers
> Relocation Checklist
> Duty Station Guides 
> Guide to Employment of Spouses of UN Secretariat Staff Member

 

Change in Position

A change in position becomes a ‘work event’ after you have been selected for a position. In the HR Information Sheets you will find information on how the change in position is carried out.

HR Factsheets

> Temporary Movement within the duty station (TBD)
> Permanent Movement within the duty station (TBD)
> Representation Allowance
> Overtime and Compensatory Time Off

Change in duty station

When you change duty stations there are processes to carry out for shipment and travel arrangements and related changes in allowances are made. You can find out what is involved in your move and how to take action in the HR Information Sheets.

HR Factsheets

> Temporary Movement between Duty Stations (TBD)
> Permanent Movement between Duty Stations (TBD)
> Shipment Options upon Change of Duty Station
> Non-removal Allowance
> Assignment Grant
> Relocation Grant
> Rental Subsidies and Deductions (general introduction)
> Rental Subsidies and Deductions (Europe & North America)
> Mobility Incentive
> Danger Pay (TBD)
> Hardship Allowance
> Safe Driver Bonus
> Rest and Recuperation (TBD)
> Monthy Residential Security Allowance (TBD)
> Non-Family Service Allowance
> Inter-agency Loans, Secondments and Transfers
> Relocation Checklist
> Duty Station Guides
> Guide to Employment of Spouses of UN Secretariat Staff Members

Leave

The Organization provides different types of leave to allow for rest and relaxation as well as unforeseen events like illness. You can find out the conditions for each type of leave and where and how to make the requests for the different types of leave in the relevant HR Information Sheets.

HR Factsheets > Annual Leave
> Home Leave
> Maternity Leave
> Paternity Leave
> Rest and Recuperation
> Sick Leave
> Special Leave

Retirement

When your retirement date is six months away, begin your preparation and get the information you need about the process for leaving the Organization. You and the HR Partners will complete procedures offline and in the Umoja system that will allow the Organization to process your final payments.

HR Factsheets

> Retirement 
> Permanent Movement between Duty Stations (TBD)
> Shipment Options
> Repatriation Grant

Separation from the Organization

For a separation from the Organization – other than for retirement – you will be asked to complete some procedures that will allow the Organization to process any final payments and close your record. You and the HR Partners will carry out certain parts of the separation process offline and in the Umoja system.

HR Factsheets > Separation
> Permanent Movement between Duty Stations (TBD)
> Shipment Options upon Change of Duty Stations
Repatriation Grant

LIFE EVENTS

Your personal profile includes any change in the members of your household or your relationship to them, if they are residing with you or not. Changes should be promptly made as in many cases the change will affect the type and amounts of benefits and allowances you may claim. The HR Information Sheets related to life events will tell you who may claim the benefit(s) that apply to certain life events, what they are, where and how to keep the information up-to-date.

HR Factsheets

> Designating or changing a beneficiary
> Dependency Status and Dependency Benefits 
> Family visit
> Education Grant (TBD)