DMSPC/Office of Human Resources will begin a multi-rater feedback programme for a small group of senior leaders in the fourth quarter of 2020. Participants will receive feedback from peers, direct and indirect reports and other stakeholders and learn of the results through a confidential report and debriefing session with an executive coach.
About two dozen leaders at the ASG and USG levels will participate. They are from wide-ranging entities and duty stations.
This exercise is for career development purposes and will not be used to inform performance evaluations.
Process and timeline
A summary of the main stages of the process and timing:
Mid-December - late-January 2021
Mid-December – Early-February 2021
February – April 2021
Read about the 2019 pilot programme that preceded this one.
Frequently Asked Questions (FAQs)
The programme is a learning and development tool; its purpose is to help senior leaders increase awareness of how colleagues of various levels and roles perceive their leadership styles and behaviours. It will also help leaders identify areas for development in the future.
No, the programme is for developmental purposes only. Individual feedback results will not be shared with anyone except the participants and the external executive coaches who de-brief them.
The vendor (ODRL) will produce an aggregate report of all results with no identifying information and will share it with OHR simply for programme evaluation purposes. The OHR project team will assess, for example, how respondents, as a group, answered certain types of questions.
At this time, the Multi-Rater Feedback Programme for Senior Leaders is not linked to indicators in the Senior Managers Compacts.
This programme, although it is developmental in nature, provides leaders with the insight needed to improve their leadership skills and performance overall. In that sense, it is connected to performance management reform.
The Secretary-General has continually highlighted the importance of multi-rater feedback reviews. In his reform report A/72/492. for example, he committed to “introduce 360-degree reviews, starting with senior management, to strengthen the link between leadership and performance management.”
The programme will require about 4-5 hours of a participant’s time. The initial steps of nominating your respondents and taking a self-assessment will take approximately 60 – 90 minutes.
At the end of the feedback process, you will be expected to participate in 3 hours of time with an executive coach. The first session will be a debriefing in which the coach walks you through the results of the feedback process. The second and third sessions will be focused on forming a development plan and/or addressing any issues that participants want to explore further.
At this time, OHR plans to conduct two multi-rater feedback programmes for senior leaders each year.
QUESTIONS ABOUT THE FEEDBACK TOOL
Feedback will be collected through an online survey hosted on the ODRL web site. There are 41 statements that respondents will rate on a numerical scale and there are six optional free-response questions.
The competencies in the Leadership and Management Model will be assessed. The model is a draft framework developed by DM/OHRM in 2018.
The 5 competencies in the model (and assessed in the programme) are:
A sixth competency, “Leadership in uncertain times,” was added to the programme as well. Statements in this section focus on a leader’s ability to adapt their style and reassure staff during crises such as the current Covid pandemic.
The model is a draft framework developed by DM/OHRM in 2018. It has been used to inform various learning and development initiatives including a pilot multi-rater feedback programme for senior leaders in 2019.
Yes, DMSPC/OHR is conducting research and consultations on how the competencies, including the leadership and management competencies, will be revised. A new competency framework will be finalized in 2021.
QUESTIONS ABOUT RESPONDENTS
These are staff for whom you serve as First or Second Reporting Officer, directly assigning tasks and evaluating their performance. Please include all your current direct reports any past direct reports you feel would be relevant. These are colleagues who probably know you well. Include as many as possible that have worked with you for 6 months or more.
These are colleagues who report to your direct reports; include senior managers, professional and support staff with whom you may or may not interact with on a regular basis. The rationale for including indirect reports is that you will learn how your leadership style and behavior is experienced by staff who are not in your immediate circle of colleagues. It is crucial to understand how well your vision and messaging, for example, are understood by staff across your entity.
You may know which respondents you’d like to hear from. If not, you could consider consulting with your direct reports about which of their staff have been in your entity for at least 6 months. Another alternative is to randomly pick 7 or more colleagues from your entity’s team list, but it is important to ensure that they have been with your entity for at least 6 months.
Peers are colleagues from the same grade as you – or very close to you - with whom you work on a regular basis in the UN system. Consider peers that work not just in your Secretariat entity but in other UN country teams/agencies/funds/programmes.
External stakeholders include people outside the UN system, for example, NGOs, government offices or the private sector with whom you work regularly or for shorter, intense periods of time. They may be in positions above or below your own.
When you finish nominating respondents in the ODRL portal your respondents will receive an automated email with instructions and log-in credentials.
We ask that you finish nominating respondents by 25 January.
First check your inbox for an email from firstname.lastname@example.org. If you don’t see it, check your Other account in Outlook, and your Spam and Junk folders as well.
If you still cannot find it, please contact Kay Sahdev (email@example.com) and she will resend the email. Please cc ChrisCoomber@odrl.org.
You will be asked to nominate a minimum number of respondents across four categories: direct reports (5), indirect reports (7), UN system peers (7) and external stakeholders (5). But it is strongly advisable to nominate additional respondents for each category – beyond the minimum. Some participants nominate dozens of colleagues for each category. The more diverse feedback you receive, the richer the feedback results will be.
Please note that sometimes respondents do not participate for various reasons. If you receive feedback from less than the minimum number required for a category, then feedback from that category will be collated into another category.
Choose a wide range of staff, not just those who easily and regularly agree with you. Feedback from diverse sources and points of view will enrich the learning and development you achieve from this exercise.
For reasons of confidentiality, the vendor will not share with participants who has completed their reviews for your report. (And OHR does not have access to this data).
The vendor, however, will periodically remind respondents to give feedback. And they will let participants know if the minimum number of responses are not met after the deadline.
QUESTIONS ABOUT THE FEEDBACK REPORT
The feedback report is a compilation of the survey results from the ODRL platform. It will summarize quantitative and qualitative information received by your respondents. It will be sent to you in a PDF by the ODRL executive coach who will de-brief you on its results.
No. Only participants and their respective executive coaches from ODRL will have access to the report.
QUESTIONS ABOUT COACHING
After your initial de-briefing session about the results, you will have two additional coaching sessions. The coach will help you identify areas of development and help you strategize on changes you can make.
You will have four phone conversations with the coach: a 15-minute introductory phone call, a 60-minute de-briefing session on the feedback report and two (2) 60-minute coaching sessions.
All coaching sessions should be completed by early April 2021.
Yes, ODRL coaches have worked with many UN staff including at senior-most levels. They are familiar with the UN’s unique structure, purpose and varied working environments across duty stations.
Executive coaching sessions will be available in English, French and Spanish.
SENIOR LEADERS PROGRAMME