PM Roles and Responsibilities
Staff who work with more than one supervisor during a cycle can request feedback from them in the form of end-of-cycle comments. Comments from additional supervisors can provide a broader perspective of a staff member’s performance.
Up to two additional supervisors may be designated with a staff member works for more than one supervisor for more than 25 per cent of his/her time or for assignments of at least 30 working days, provided such arrangements are put into place with the agreement of the First Reporting Officer at the work-planning stage.
Additional supervisors should ensure that staff member understand the purposes, goals and timelines of the short-term projects they work on. Together they should develop a project work plan and reflect it in the ePerformance document under one or more goals. Additional supervisors, like all First Reporting Officers (FROs), should give ongoing feedback to staff and know how to give comments at the end-of-cycle appraisal. As such they should be aware of the main PM roles and responsibilities of FROs.
Guidance and Tips
Certain steps need to be taken in inspira in order for the Additional supervisor role to be activated.
The table below outlines the steps by role:
|First Reporting Officer|
Frequently Asked Questions
Probably because the FRO has already entered his/her comments and therefore the Additional supervisor cannot enter his/hers. Additional supervisors must enter their comments before FROs enter theirs. The logic is that an FRO should be able to see feedback from additional supervisors before they write a comprehensive appraisal.
To remedy this, the staff member can request that her/his document be 'rolled back' to the 'FRO Evaluation Stage' so that the Additional supervisor box will be editable. Keep in mind, however, that if a document has already been finalized – approved by the FRO and SRO and the 14-day staff member acknowledgement period past - it cannot be rolled back.
Can the document be rolled back to allow me to enter comments?
Yes, the document can be “rolled back” to the FRO as long as the document has not been finalized. Click here for rollback instructions.
Additional supervisors do not have access to staff member work plans in Inspira.
The staff member or FRO can provide it by copying and pasting it from Inspira and emailing it to the additional supervisor.
The additional supervisor should communicate expectations to the SM, monitor and give feedback on the performance of those responsibilities, and provide comments at the end of cycle. Any changes to the original expectations or performance issues should be communicated to the staff member and to the First Reporting Officer.
The First Reporting Officer is responsible for approving additional supervisor arrangements at the work planning stage, or whenever the assignment begins.
Up to two additional supervisors may be designated in a work plan in a given cycle.
If a staff member remains in the same functions but serves under successive supervisors during one cycle, the FRO at the end of the cycle shall complete the evaluation. Prior supervisors should be consulted or, if applicable, act as additional supervisors.
Staff can include multiple assignments in the same performance cycle in a single performance document. In these cases, the supervisor at the end of the cycle shall write the final evaluation. The original FRO should evaluate the staff member for the period under her/his supervision.
Previous supervisors can be added as Additional supervisors and can provide comments. They must do so before the FRO enters his/her comments.
All supervisors should agree on the final rating. If this is not the case, then multiple short-term evaluations are required using form P.333.
Additional supervisor comments can be made at any time during the cycle prior to the FRO entering comments. Please note: Additional supervisors cannot add comments after an FRO enters comments. There are no automatic notifications sent from Inspira about this. Communication and coordination between FROs and Additional supervisors, therefore, is essential.