PRE-RETIREMENT TOOLKIT

Repatriation Shipment

This module addresses your repatriation shipment and related entitlements. Repatriation and shipment entitlements apply to internationally-recruited staff members.

Introduction	Separation Procedures	Repatriation Shipment	Pension Fund
Insurance	Taxation	Immigration	Local Support (AFICS)

Please note that individual entitlements are dependent on one’s contractual status, duty station, duration of service and category. Staff should contact their human resources focal points about specific situations and entitlements.

► Step 1: Find out whether you are entitled to repatriation grant by contacting your HR Partner (3 months before retirement)

Retiring staff members who were internationally recruited may be entitled to repatriation grant under the provisions of Section 2 of ST/AI/2000/5

Note: As per Staff Rule 7.1(b), travel on separation is either to the place of home leave or to the place of recruitment

As an option, you may select payment of Relocation Grant which is a lump sum amount given in lieu of shipment. Please refer to ST/AI/2015/1 for more information. Please advise your HR Partner of your shipment preference, as while the shipment request is directly made by you in Umoja ESS, the relocation grant would be processed by the HR Partner.

► Step 2: Obtain information about shipment entitlements and travel arrangements for returning to your home country (3 months before retirement)

For information on shipping arrangements, visit the Travel and Transportation page on iSeek.

Contact information: info-TTS@un.org

ESCAP Contact information:
Visa and Shipment Unit
4th Floor, Services Bldg.
Email: escap-da-vsu@un.org

► Step 3: Submit your request for separation travel via Umoja ESS (3 months before retirement)

Submit your request for separation travel via Umoja ESS and coordinate with your Local HR Office about your travel authorization (TA) document.

Note: As per Staff Rule 7.1(b), travel on separation is either to the place of home leave or to the place of recruitment.

Submit Form PT.78 (Inventory) to your local transportation office, MOVCON, or travel office
Insure your personal effects (if shipment is arranged by the UN)
Provide proof of relocation for Repatriation Grant payment, if entitled. Upon return to your country of relocation, proof of relocation must be submitted to the HR Partner, which is normally satisfied with a sworn statement made by you before a Notary Public, Commissioner of Oaths or similar official in the country of relocation to the effect that you have relocated to a country other than that of the last duty station, and that the relocation is not temporary in nature. The statement shall also include the date and place of relocation, and your address and telephone number in the country of relocation. The statement must be submitted as an original document.
- Claims for Repatriation Grant must be made within two years of the effective date of separation in accordance with Staff Rule 3.18 (j); otherwise, it will be forfeited. Where both spouses are staff members and the spouse who separates first is entitled to repatriation grant, the claim may be made within two years from the date of separation of the other spouse. In such a case, please send a written request to the HR Partner requesting deferral of your Repatriation Grant, to avoid forfeiture of your entitlement at the end of the two years.
- Repatriation Grant is paid after receipt by the HR Partner of the original proof of relocation.